The She Inspires Business Centre is a city event venue with more than just one point of difference - we're not only affordable for small business events but we also help promote your event through our social media websites, email newsletter and events calendar but we also have great free online business resources for you.
We easily understand how busy small business owners are and how much easier it is to get things done when you have the right tools. To help organising an event at the She Inspires Business to run smoothly we have developed an event planning template and an evening plan checklist for your small business events.
While an events company will help with organising an event, events management, potentially provide an event coordinator but if you are a small business owner running your own events you will find the She Inspires Event Planning Checklist and the She Inspires Event Planning Template very practical tools.
So what is event planning all about?
Event planning, especially for a business event, is all about making sure the event itself runs smoothly and achieves the business goals and objectives you are after. More effort goes into the planning of an event than many realise and it is a lot easier when you have a checklist to work from so all the bases are covered.
Event production - the running of the event itself - is a lot more simple with effective planning and preparation. When you're running regular events the whole process becomes known and you learn from each event. Your event management plan will evolve with your event calendar as you learn exactly what works for your attendees and what they value.
Event Planning Guide Made Easy
5 Key event planning activities:
- defining your business event
- identifying your business objectives
- planning your event
- running a smooth event
- following up after your event
Event Planning Checklist
The event planning checklist lets makes event planning a great deal easier by pulling together the high level issues so you know what your objectives are and can easily communicate them with your event team.
The event planning checklist covers:
- event details such as name, description, date and time
- event location
- event coordinator
- tickets and booking details
- target audience and message
- risk assessment
- evaluation and checklist
Use the event plan checklist to clearly define the purpose of the event and capture the key details.
Click here for your event planning checklist.
Getting organised with an Event Planning Template
Event planning and management made easy with the She Inspires Event Planning Template as it is designed to let you assign tasks, set dates and specify key actions to make event planning for your business event run smoothly.
The event plan template covers:
- event budget
- event invitations
- event marketing and advertising
- website updates
- online promotion of your event
- event SEO
- social media promotion of your event
- running sheets
- value add for guests
- audio/visual requirements
- podcasting and webinars
- on the day
- after the event
- follow ups
Click here for your She Inspires Event Planning Template.
A Word version of this template and the checklist is available in the She Inspires Business Centre dropbox with access via email provided when you book your event.
More event planning templates
While we have designed the She Inspires Events Planning Template to be a very practical tool to help you organise and plan your event there are a range of event plan templates available online. Here are a few:
Google Docs Event Planning Checklists and Templates
Event planning templates and resources by Special Events at University of California
Conference and Event Planning
Event planning ideas
Organising an event or a series of events around a theme can help your attendees know what to expect. For example, the She Inspires Social Media Seminars are business events designed to not only provide information and education to business owners but also to help connect like minded entrepreneurs. The theme around these events is focused on connections and learning in a relaxed and inspiring environment. Catering is done in house and even includes home cooked brownies. There's the feminine touch to the events that both women and men enjoy - it's a point of difference.
Your event theme can be reflected in your catering - whether you bring in external caters or do it yourself. With the She Inspires seminars we have a wine sponsor and provide the non-alcholic drinks ourselves, always making sure there is chilled water also available, particularly when people first arrive.
The event goodie bags can carry through the event theme and are a great way to support and thank you sponsors and related businesses. Make sure the goodie bags are appealing to your attendees with vouchers, products and offers. Putting business cards by themselves in a goodie bag simply doesn't work. Share tips on a flyer that has your business details and call to action so value is being offered and you are demonstrating your expertise.
More event planning tools
While we have designed the She Inspires Events Planning Template to be a very practical tool to help you organise and plan your event there are a range of event plan templates available online. Here
Tips on Using Eventbrite
List of event listing websites to promote your business event
What have you found useful?
We'd love to add more useful tips and tools for you so if you have more sites and tips to add do please share them with us on Facebook and Twitter - whichever suits you best.
From experience we know links change online much more frequently than you'd like or expect, so if you find a broken link then do please kindly tell us.